San Ramon Valley Unified School District

Facility Use & Rental

Community Use of District Facilities

Requests to use facilities:

** Fees for Facility Use and the link for Active-Net (on-line Facility Rental) are located at the bottom of this page.

Organizations wishing to request use of district facilities should review the information below and contact: Christina Cordero, in Community Services at 925-824-1883 or by e-mail CCordero@srvusd.net if you have any questions.

Facility Rental Process:

Certain district facilities are available for rent to individuals and community organizations by the San Ramon Valley Unified School District. The District works with local recreational agencies, the Town of Danville and the City of San Ramon to provide athletic fields, gyms, swimming pools and various facilities for use by our community. Each year there are many uses of the district’s premises by various groups. These groups include various athletic leagues, non-profits, private, public and commercial entities.

The California Education Code, section 38130, known as the Civic Center Act and the San Ramon Valley Unified School District Board Policy govern use of the facilities by outside groups.

Dear User Groups:

The Community Services Department is excited to annouce the launch of Active-Net, an easy and efficient web-based program that will enable the community to request the use of facilities via the internet. This online service should make the application process easy and timely.

Access to this program is through our website. There is a link at the bottom of this page.

All requests must be made through Active-Net.

Please carefully read the following as some of the timelines and requirements for facilities use requests have changed:

Inputting your information does not constitute an approved request; it is an application request for the dates and times. Once your request has been received, you will receive an e-mail notification that your information has been processed and approved or denied. Once approved, you have permission to use the facility at the date/time you have requested.

You must submit your application for facility use no less than 2 weeks prior to your event. Active-Net will only accept applications made at least 2 weeks before the scheduled date. Application by phone or in person will no longer be accepted.

All user groups must provide a Certificate of Insurance within 2 weeks of making your facilities use request. You must have ($1,000,000) liability coverage, for bodily injury and property damage and SRVUSD must be named as ADDITIONAL INSURED. Please be sure to send the ADDITIONAL INSURED ENDORSEMENT page with the Certificate of Insurance. SRVUSD should be listed as the beneficiary on BOTH pages. * DO NOT LIST THE SCHOOL SITE YOU WILL BE OCCUPYING AS THE BENEFICIARY.

*IMPORTANT* If we do not obtain a copy of your insurance paperwork within 2 weeks of your request, your application will be automatically dropped from the system and you will have to resubmit your request.

To those groups who fall within the non-profit/direct cost category, the Community Services Department must have a copy of your 501(c)(3) paperwork on file. Otherwise we will not be able ensure the reduced rate. If a request is received and the paperwork is not on file, you will be contacted via e-mail with the specifics on how to get the issue(s) resolved.

If you have any outstanding or unpaid balances with the district, you will be unable to use the on-line system. Only when balances are posted as current and paid will you be allowed to request facility time through our online system.

FIRST TIME USERS:

Please create a user name and password by registering to use Active-Net via the link at the bottom of this page.
Contact Christina Cordero, in Community Services at 925-824-1883 or by e-mail CCordero@srvusd.net to have your profile activated.
Once account has been activated, the system will allow you to make reservations.
When making reservations please make sure to do the following:

When the system asks for amenities, be sure that the “UNSPECIFIED” option is always selected. (if not, the system will not allow you to move on)

If requesting more than a 1 day request, select the first date as your FIRST MEETING and the last date is your LAST MEETING. (For example: if you are scheduling dates from August 1st through May 30th; your first date will be 8/1 and your last date will be 5/30.)

You will receive e-mail confirmation that your request was approved or denied.

Please confirm receipt of payment, insurance forms and non-profit status (if necessary) with Christina Cordero in Community Services prior to your first meeting.

Please continue to send remittance checks to:

San Ramon Valley Unified School District

Community Services/Christina Cordero

3280 E. Crow Canyon Road

San Ramon, CA, 94583

Thank you for your cooperation,

Community Services

ACTIVE-NET WEB SITE LINK (Internet Explorer or Firefox web browser only)

Files: