San Ramon Valley

• Student must be a San Ramon Valley USD resident, or Inter-district permitted student, and enrolled in grades TK-12.
• Student has an anticipated absence from regular school between 3-6 weeks from the date on the Request for Home Teacher form due to a temporary, short-term disability.
• The licensed physician verifies in writing the student’s diagnosis and need for HH services.  Please note that just because a physician recommends/requests HH services, this does not mean that the district will automatically provide HH services.  Provision of HH services is at the discretion of the school district.
• The referring physician must be responsible for continuing treatment and service while the student is out of regular school.

The parent/guardian will need to set up a meeting with the student’s counselor (secondary, grades 6-12) or administrator/designee (elementary) to discuss the options that would best serve the student’s needs. If your student has an IEP, please inform your child’s teacher/case manager. 

Many students with temporary health problems may still be able to attend regular school with modifications.  The modifications are determined through planning sessions with the family, counselor (secondary), and other school officials.  If HH is the best option, the Request for Home Teacher form will need to be submitted. The Request for Home Teacher form must be completely filled out by the doctor and the parent/guardian in order to be considered, and must include the diagnosis and the length of time (sometime between 3-6 weeks) the student is anticipated to be unable to attend school.  This form can be obtained by contacting your school counselor or administration.  Once the Request for Home Teacher form is received and a home teacher has been assigned a notification will be sent to the parents via email that will include the parent acknowledgement form and teacher information.  Continuation of HH services is always subject to review by the district and must be authorized by the student’s physician.

An eligible student for HH will receive up to 300 minutes of instruction per week by a credentialed teacher, (equal to one hour per school day, per week).  The parent/guardian, or another family member aged 21 years old or over, must be present in the home while the HH teacher is present.  It is the parent/guardian’s responsibility to provide a quiet, appropriate learning environment for HH instruction in the home or other agreed upon location.  When the physician determines the student may return to regular school, the physician authorization must indicate the level of activity, in addition to the limitations or instructions regarding the student’s care at regular school.

• HH instruction allows students who are severely restricted and unable to attend school to receive temporary, short-term instruction due to a temporary disability.  A temporary disability is a temporary physical, mental or emotional disability incurred while a pupil is enrolled in regular day classes or an alternative education program.  The student will be expected to return to regular day classes or an alternative education program without special intervention pursuant to Education Code 56026 (Education Code 48206.3).  HH instruction is a 3-6 week program, to help support a student academically.
• The student will receive one hour of teacher instruction for each day school is in session, for a maximum of five hours per week.  The schedule of visits is arranged between the parent/guardian, the student, and the HH teacher.
• The HH teacher will work to continue, as much as possible, the regular teacher class assignments. Not all HH teachers teach all subjects.

• HH instruction is not an alternative education program for your student.  The purpose of HH instruction is to minimize the loss of instruction while a student is recovering from a temporary disability. The severity of disability is determined through a physician diagnosis and educational alternatives are considered before HH is authorized.  The student will return to regular school or an alternative education program as soon as the student is healthy enough to do so as determined by a physician.
• Within HH, instruction is not the same as instruction at the regular school.  The HH teacher is credentialed, but will not be “teaching” all subjects. HH teachers cannot be experts in all subjects such as math, ELA, world languages, science, etc. HH teachers act as a conduit between the student and the school (teachers and secondary counselors) regarding homework, tests, questions the student has, etc.  Students and parents/guardians at the secondary level are expected to keep up with homework assignments.  The student could be behind schedule with completing assignments and tests when the student returns to regular school. 
• A physician does not authorize HH.  Only the Student Services department can authorize HH instruction.  In completing the Request for Home Teacher form, a physician must provide medical information so a valid and proper student placement can be considered.
• HH instruction does not apply to students identified as individuals with exceptional needs pursuant to Education Code 56026 (Education Code 48206.3).

Additional Information:

• The Request for Home Teacher form completed by parents/guardian and the doctor must clearly state that the student requires home teaching and must have a return to school date of between 3-6 weeks from the date of the request for home teacher form/letter.
• Once the completed parent acknowledgment form is received, an email will be sent to district attendance, the site attendance person, the Home Teacher, the parent/guardian, the secondary counselor, and all of the student's teachers. This email lists the beginning date of home teaching and the date of the student's return to school. District attendance and the school registrar then code that time as HH in Infinite Campus. 
• Secondary counselors may be asked to assist HH students with teachers regarding the assigning of school work.
• When the student returns from HH, the student’s secondary counselor is requested to schedule a transition meeting with the student to go over return-to-school restrictions, expectations, and any other needs the student may have.

For information on how to apply for Home and Hospital Instruction, please speak with your student's counselor (secondary) or administrator/designee (elementary).  Continuation of Home and Hospital Instruction is always subject to review by the district and must be authorized by the student's medical professional.

• Temporary, short-term disability with established return-to-school date.  Examples are broken limbs, hand injuries, recovering from surgeries, concussions.
• Student will be absent from school from 3-6 weeks from the date the Request for Home Teacher is submitted.  This does not include the days the student has been absent prior to the submission of the Request.
• The doctor has completed the medical portion of the Request for Home Teacher form or attached a letter with clear instructions for home teaching and a firm return-to school date.

• Modified school day (shortened day, late start, early dismissal, etc.)
• Physical accommodations such as elevator access
• Reduction of course load (change of AP to regular class, dropping non-academic classes)
• Site level assessment such as a 504 Plan
• Concurrent enrollment
• Transfer to Venture Independent Study